The rules the run sheet follows

Every placement, red flag and stop order on the sheet comes from these fifteen rules, in this order. The same paste always gives the same sheet.

1. A crew name given on a job is kept. The owner decides. The ticket checks below still run on that person, and anything missing prints as a red flag; nothing is moved.
2. Unassigned places are filled scarcest job first. Jobs are filled in order of how few crew can do them, then by start time, then in the order pasted. Each place goes to the qualified person with the fewest jobs so far, ties broken by the order the crew was pasted. A job needing N people gets N. A person already on a job at the same start time is skipped.
3. What a job needs. With the construction tick on, a current white card for everyone on the job (WHS Regs r 316 and 317). A white card has no expiry date; it stops counting for construction work when the person's last construction work, if given, is more than 2 years before the sheet date, until the induction is redone. For each high risk work licence ticked, someone on the job holding it (r 81 to 85). For an electrical tag or an electrical trade, a licensed electrician on the job; for a plumbing trade, a licensed plumber on the job.
4. Licence classes. Where a job or a ticket states a class, the class decides: a higher class covers a lower one in its family (advanced scaffolding SA covers SI covers SB; advanced rigging RA covers RI covers RB; the slewing mobile cranes by capacity, C0 covers C1 covers C6 covers C2 covers the non-slewing CN); every other crane class (CB, CV, CP, CD, CS, CT) covers only itself; a forklift LF and an order-picking forklift LO do not cover each other; the boom EWP (WP) and dogging (DG) are one class each. Where either side names only the family, the family counts and the sheet says "class not stated".
5. An apprentice on licensed work. An electrical or plumbing apprentice is placed on licensed work of their trade only with a licensed person of that trade on the same job, and the sheet prints "direct supervision: name" beside the apprentice (NSW Home Building Act ss 13, 14, 16 in NSW; QBCC Act s 43 in Queensland; elsewhere your state's licensing law, not cited on this sheet). Without one, it is a red flag. A trainee on a job that needs a high risk work licence they do not hold works under the direct supervision of the licence holder on the job (WHS Regs r 84, which covers licensed high risk work only).
6. Never a silent block. If no qualified person is free, or the owner named someone without the ticket, the assignment stands and the sheet prints a red flag on that job and that person naming the missing ticket and its clause. A ticket that expires within 30 days of the sheet date (30 days counts, 31 does not) prints a note; an expired ticket prints a red flag.
7. Nothing assumed from a role name. Only the tickets listed count, except that a role reading "licensed electrician" or "licensed plumber" counts as holding that licence; where that assumption drives a check the sheet says so.
8. Suggested, then checked. A person the rules placed on a job reads "suggested" on the screen and on the sheet; your own names do not. The sheet prints once you tick "I have checked the tags and crew on every job". A job with no tags ticked prints "No tags ticked", never a blank.
9. Timed jobs first. Each person's jobs with a start time go first, in time order, ties in the order pasted.
10. Then nearest first. The rest follow nearest-neighbour from the last placed stop (the depot when there is no timed job), by suburb centre and the haversine distance, ties in the order pasted.
11. Kilometres are straight-line. The figure between two stops is the straight-line distance between suburb centres, not road distance. No GPS, no live location, no device location of any kind.
12. A suburb not found is never guessed. It is named on the sheet ("suburb not found, placed last") and placed after the others. A name that matches more than one place in the state asks for the postcode.
13. Hazard lines come only from ticks. A before-you-start line prints only when its tag is ticked on the job or written in the tags column with the fixed keys. The task, materials and notes are never read for hazards.
14. Victoria. Victoria runs its own OHS Act 2004, so a Victorian sheet prints one line pointing to the SWMS duties there in place of every model-law line and cite; the sign-on strip still prints, without citations.
15. The sign-on strip and the page. The strip closes the sheet with a box per person, cited to WHS Regs r 299 and 300 (a SWMS in place and followed) and WHS Act ss 47 to 49 (consultation); ISO 45001 5.4 is added only when you tick that ISO 45001 applies. The strip records who signed; it does not show that a SWMS is adequate. A day of about a dozen jobs fits one A4 page; a longer day runs onto more pages, each carrying the product address at its foot.

Tag keys for the tags column: hrcw, electrical, digging, trench15, height, harness, asbestos, silica, alone, variation, hrcw-fall, hrcw-trench, hrcw-electrical, hrcw-asbestos, hrcw-structural, hrcw-traffic, hrcw-confined. Licence keys for the licences column: ewp11, scaffolding, forklift, dogging, rigging, crane, electrical_licence, plumbing_licence.